Privacy Policy
Last updated: 25 June 2026
Aido AI Technology (“we”, “us”, “our”) operates the Aido Receipts mobile application (“the App”). This Privacy Policy explains how we collect, use, and protect your information.
1. Information We Collect
Account Information
- Name, email address, and authentication provider (Apple, Google, or email) when you create an account via Firebase Authentication.
Receipt Data
- Photos of receipts and invoices you capture using the App.
- Extracted data including vendor name, ABN, date, amounts, GST, and line items.
Usage Data
- Number of receipt scans per month for subscription tier enforcement.
- Subscription status and purchase history managed by Apple App Store.
2. How We Use Your Information
- Receipt Processing: Receipt images are sent to our secure backend server, which forwards them to AI services (Google Gemini or Anthropic Claude) for data extraction. Images are processed in real-time and are not stored on our servers.
- Account Management: Your account information is used to authenticate you and manage your subscription.
- Usage Tracking: Scan counts are tracked locally on your device to enforce subscription tier limits.
3. Data Storage
- On-Device Storage: All receipt data, extracted information, and receipt images are stored locally on your device using Apple’s SwiftData framework. We do not store your receipt data on our servers.
- Authentication: Account credentials are managed by Firebase Authentication (Google) and stored securely.
- Keychain: Security settings (PIN, Face ID preferences) are stored in the iOS Keychain on your device.
4. Third-Party Services
The App uses the following third-party services:
5. Data Sharing
We do not sell, trade, or share your personal information with third parties except as described in this policy (third-party services for authentication and receipt processing).
6. International Data Transfers
Your receipt images are processed by AI services operated by Google (United States) and Anthropic (United States). By using the App, you consent to the transfer of receipt image data to servers located outside Australia for the purpose of data extraction. These transfers are necessary to provide the core functionality of the App. We ensure that third-party providers maintain appropriate data protection standards.
7. Data Security
- All communication between the App and our backend uses HTTPS encryption.
- API keys are stored on our backend server, never on your device.
- Backend requests are authenticated and rate-limited to prevent abuse.
- The App supports PIN and Face ID protection for local data access.
8. Data Retention
- Receipt Data: Stored locally on your device for as long as you keep the App installed. We do not retain receipt images or extracted data on our servers.
- Authentication Data: Your Firebase account is retained until you request deletion. Firebase stores your name, email, and authentication provider.
- Processing Data: Receipt images sent for AI extraction are processed in real-time and are not stored by our backend. Third-party AI providers may retain data in accordance with their own privacy policies.
9. Data Breach Notification
In accordance with the Privacy Act 1988 (Cth) and the Notifiable Data Breaches (NDB) scheme, if we become aware of a data breach that is likely to result in serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) as soon as practicable.
10. Your Rights Under Australian Privacy Law
Under the Australian Privacy Principles (APPs), you have the right to:
- Access: Request access to the personal information we hold about you.
- Correction: Request correction of any inaccurate or outdated personal information.
- Complaint: Lodge a complaint with us or the OAIC if you believe your privacy has been breached.
- Export: Export all your receipt data as CSV, PDF, or images at any time from the Summary tab.
- Deletion: Delete individual receipts within the App, or request full account deletion from Firebase by contacting us.
- Opt-out: You may stop using the App at any time. Deleting the App removes all locally stored data.
To exercise any of these rights, contact us at the email below. We will respond within 30 days.
11. Children’s Privacy
The App is not intended for use by children under 13. We do not knowingly collect information from children under 13.
12. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by updating the “Last updated” date at the top of this page. Material changes will be communicated via the App.
13. Contact Us and Complaints
If you have any questions about this Privacy Policy or wish to make a complaint, please contact us at:
Aido AI Technology
Email: aidotester@yahoo.com
If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC).